Invitation to Submit Tender: DDKA & DDPA Seek Health/Export Expertise
This Invitation to Submit Tender relates to the contract with the title “Expertise for identifying Danish SME’s within healthcare and matching them to market needs in Germany.”
1. Introduction
The procedure is subject to Danish law and the rules applicable hereunder.
The responsible unit has assessed that the contract does not have a certain cross-border interest.
The responsible unit has also assessed that the contract value is minimum DKK 111,596 net of VAT. As a result, the purchase is carried out in accordance with Title V of the Danish Public Procurement Act (Act no. 1564 of 15 December 2015).
The official Danish version is available here.
An unofficial English translation from the Danish Competition and Consumer Authority is available here.
The responsible unit has invited 2 tenderers to submit a tender.
In connection with the tender procedure, the responsible unit expects to receive personal data from the tenderers. This is mainly due to the tenderers having to submit contact information when submitting a tender. The responsible unit has described processing of information in the privacy policy: Privacy Notice
2. Responsible Unit
The responsible unit for this purchase is:
Official name: EMBASSY OF DENMARK - THE TRADE COUNCIL, BERLIN
Country: Germany
Town: Berlin
Postal code: 10787
Postal address: Rauchstaße 1
Internet address: http://tyskland.um.dk
Contact person: Ingela Aliwell
E-mail: [email protected]
3. Documents for Submission of Tender
The documents for submission of tender consist of the following:
Invitation to Submit Tender (this document)
- Draft contract with appendices
- Appendix 1 – Requirement specification
- Appendix 2 – CSR Requirements and Labour Clause
- Appendix 3 – Supplier’s tender
- Draft Data processing agreement
The documents for submission of tender are sent to the invited tenderers.
4. Object of the Procurement
The Dänisch-Deutsche Krankenhausallianz (DDKA) and the Dänisch-Deutsche Pflegeallianz (DDPA) are seeking an expert that has in-depth and technical insights into the German healthcare industry as well as significant experience working with SMEs with limited or no export experience. The project aims to enable Danish SMEs within healthtech solutions to tap into export opportunities. The role of the consultant is to identify how 21 Danish healthcare solutions (DDPA-DDKA) are financed within the German healthcare system. Further to assist with specific German client contacts to each of the 21 Danish healthcare solutions at a event/seminar in Berlin autumn 2022.
5. Timetable
The following timetable specifies the key milestones of the procedure:
| Date | Milestone |
| 21/6-2022 | Invitation to Submit Tender is sent to the invited tenderers |
| 1/7-2022 | Deadline for the submission of questions, if any |
| 4/7-2022 | Time limit for receipt of tenders |
| 8/7-2022 | Notification of award decision |
| 8/8-2022 | Conclusion of contract |
6. Questions & Answers and Addenda
Questions regarding the documents for submission of tenders may be submitted in English via e-mail to the contact person mentioned in clause 2 above.
Tenderers shall refrain from contacting the responsible unit in any other way.
Tenderers are encouraged to submit all questions as soon as possible. The responsible unit reserves the right to not answer questions submitted later than 7 days before the time limit for receipt of tenders.
The responsible unit will send questions and answers simultaneously and in anonymous form via e-mail to the invited tenderers.
If an amendment to the documents for submission of tenders is considered necessary, the responsible unit will send an addendum simultaneously via e-mail to the invited tenderers.
7. Submission of Tender: Submission via e-mail
Tenders must be submitted via e-mail to the contact person mentioned in clause 2 above.
Tenders cannot be submitted by any other means.
Language
Tenders must be submitted in English.
Contents of the Tender
The tenderer must only submit one (1) tender. If a tenderer submits more than one tender, the responsible unit will only take the latest submitted tender into consideration.
The tender must comprise the following:
- Completed Appendix 3 – Suppliers tender
The tenderer should ensure that its tender contains all necessary information and allows for the contract to be concluded without prior negotiations.
If the tender contains more than one version of the same document, the responsible unit will only take the latest version (according to the properties of the document) into consideration.
While observing the principles of administrative law on impartiality, financially sound administration, prohibition against protection of irrelevant interests, the principle of equal treatment and the principle of proportionality, the responsible unit may request tenderers to supplement, specify or complete tenders by submitting relevant information or documentation, where the information or documents submitted in tenders are incomplete or incorrect, or where specific documents are missing.
Time Limit for Receipt of Tenders
Tenders must be received by the contact person no later than:
04.07.2022 at 14:00
The time limit for receipt of tenders is according to local time for the responsible unit.
Reservations
The responsible unit will reject tenders with reservations.
Tenderers are, therefore, encouraged not to include reservations, prerequisites or standard terms and conditions in their tenders.
If a tenderer identifies provisions in the documents for submission of tender which prevent the tenderer from submitting a tender without reservations, the tenderer is encouraged to submit a question, cf. clause 6.
Variants
The tenderer is not allowed to submit variants (alternative tenders).
8. Award
The responsible unit will award the contract to the tenderer that submits the tender with the lowest price.
Notification of Award Decision
The tenderers will be notified simultaneously via e-mail of the decision made by the responsible unit on the award of contract.
Notification of the award decision does not mean that a contract has been entered into or will be entered into. The contract is not final until it is signed. Invitation to Submit Tender
Irrespective of the notification of the award decision, all tenderers are still bound by their tenders until the expiry of the validity period set out in clause 9.
9. Validity Period
The tenderer must maintain the tender (the tenders shall remain valid and can be accepted by the responsible unit) for a period of 2 months from the time limit for receipt of tenders.
10. Remuneration
The tenderer shall bear its own costs in relation to the procedure.
11. Cancellation of the procedure
The responsible unit reserves the right to cancel the procedure, without incurring liability towards any tenderer and without the tenderers being entitled to claim any compensation.
The responsible unit will notify the tenderers simultaneously via e-mail if the procedure is cancelled.